Receipt Voucher (F6)
Prerequisite: Day 15 - Voucher Overview
🎯 Learning Objectives:
- Record cash and bank receipts from customers & debtors
- Record capital introduced and indirect income receipts
- Configure Single Entry vs Double Entry mode in F6
- Verify Day Book and Cash/Bank books
2. What is this?
Simple Layman Definition: Receipt Voucher (F6) is an essential component of Recording & Maintaining Accounting Transactions, providing structured operational procedures to ensure commercial compliance and financial clarity.
Professional Accounting Definition: Receipt Voucher (F6) represents a standardized accounting and enterprise resource management methodology governed by Indian Accounting Standards (Ind-AS) and statutory regulatory mandates in TallyPrime.
| Aspect | Details & Practical Relevance |
|---|---|
| Primary Purpose | To systematically process, control, audit, and report receipt voucher (f6) transactions with maximum financial accuracy and operational efficiency. |
| Where It Is Used | Implemented across corporate enterprises, SME trading houses, manufacturing plants, distribution networks, and chartered accountancy firms in India. |
| Who Uses It | Senior Accountants, Tally Operators, Accounts Executives, Finance Controllers, and Tax Auditors. |
| Why It Matters in Accounting Jobs | Mastery of Receipt Voucher (F6) is directly tested in accounting employment interviews and required in day-to-day corporate accounts administration. |
📌 Real-Life Workplace Example:
A registered trading firm in Mumbai executes receipt voucher (f6) to maintain real-time compliance with suppliers, clients, and GST authorities.
3. Why is this Important?
- Why Businesses Use It: Prevents revenue leakage, optimizes capital utilization, satisfies statutory audits, and preserves accurate corporate ledger history.
- Why Accountants Need It: Provides a structured protocol to record entries correctly on the first attempt without risking post-audit adjustments.
- Why Required in TallyPrime: TallyPrime automates report compilation, GST triangulation, and ledger balancing when Receipt Voucher (F6) is configured properly.
- What Problem It Solves: Eliminates manual calculation errors, reconciles discrepancy gaps, and prevents non-compliance penalties under tax regulations.
- What Happens If Not Used Correctly: Incorrect handling causes erroneous financial statements, misleading management reports, and statutory penalties under GST/Income Tax Acts.
4. When is it Used?
Executed whenever relevant commercial events occur during the daily billing, payment, inventory movement, or period-end closing cycles.
⚖️ Decision-Making Rule:
Whenever evaluating this transaction, verify whether it represents an Asset, Liability, Revenue, or Expense. Apply double-entry rules strictly: Total Debits must equal Total Credits before confirming in TallyPrime.
5. How Does it Work?
The operational flow for Receipt Voucher (F6) follows a clear sequential procedure:
1. Source Document Verification
➔
2. Identify Debit & Credit Ledgers
➔
3. Input in TallyPrime
➔
4. Audit & Reconcile Reports
- 1. Verify authorization and underlying source document (invoice, challan, advice, or receipt).
- 2. Identify the applicable accounts or inventory items affected by the receipt voucher (f6) transaction.
- 3. Apply appropriate accounting rules, tax slabs, or inventory valuation parameters.
- 4. Navigate to the designated menu in TallyPrime and input mandatory master/voucher parameters.
- 5. Verify arithmetical balance, GST/TDS tax calculations, and bill-wise reference allocations.
- 6. Accept and save the entry; verify report reflections in Trial Balance, Stock Summary, or Day Book.
6. Accounting Logic & Journal Entry
Representative Transaction
Double-Entry Standard
"Recorded sales of merchandise for ₹1,18,000 (Taxable ₹1,00,000 + CGST 9% + SGST 9%) to Metro Retailers on credit."
Identified Accounts: Metro Retailers (Debtor) | Sales A/c (Revenue) | Output CGST | Output SGST
Applied Rule: Debit the receiver (Debtor); Credit income (Sales); Credit output tax liabilities.
Applied Rule: Debit the receiver (Debtor); Credit income (Sales); Credit output tax liabilities.
| Particulars | Debit (₹) | Credit (₹) |
|---|---|---|
| Metro Retailers A/c | ₹1,18,000 | |
| To Sales A/c | ₹1,00,000 | |
| To Output CGST A/c | ₹9,000 | |
| To Output SGST A/c | ₹9,000 |
(Being credit sales invoice # INV/042 issued with GST.)
Why This Logic Works: The primary account is debited to recognize asset addition or operating expense; the bank account is credited to reflect the reduction in liquid funds.
7. TallyPrime Practical Execution (Step-by-Step)
1
Open Gateway of Tally
Launch TallyPrime
Load Active Company
2
Open Target Function
Press Alt+G (Go To) or select required menu for Receipt Voucher (F6)
3
Select Mode / Voucher
Press designated shortcut key (e.g. F2 for Date, F4-F9 for Vouchers)
4
Input Party / Account
Select Debit and Credit ledgers or relevant item masters
5
Verify Values & Tax
Ensure invoice value, quantity, and statutory duty match source bills
6
Enter Bill-wise Reference
Allocate New Ref, Agst Ref, or Advance with credit terms
7
Save & Verify
Press Ctrl+A to save; inspect Trial Balance or Day Book to audit posting
8. Field-by-Field Screen Breakdown
| Field Name | Meaning & Significance | What to Enter | Accounting / Compliance Rule |
|---|---|---|---|
| Date | Effective transaction date | Current transaction date |
Must fall within active Financial Year |
| Particulars | Target ledger account | Applicable master ledger |
Select from pre-configured Chart of Accounts |
| Amount | Monetary transaction value | Exact invoice/voucher value |
Must balance exactly between Dr and Cr |
| Narration | Audit transaction description | Description for Receipt Voucher (F6) |
Document voucher/instrument numbers for audit trail |
| Tax / Duty | Statutory deduction or tax | Applicable GST/TDS head |
Auto-computed or selected as per tax rate |
9. Real-World Business Case Scenarios
🏢 Indian Corporate Scenario:
Zenith Enterprises (Noida, UP) maintains computerized accounting for Receipt Voucher (F6) across its trading operations with monthly turnover of ₹45 Lakhs.
10. Dedicated Practice Set & Tally Datasets
📝 Practical Assignment: Receipt Voucher (F6) Practice Dataset: Customer Collections & Incomes
Settle these incoming payments against the respective customer bills using 'Against Reference' (Agst Ref).
| Date | Ref / Chq # | Customer / Party Name | Receipt Amt (₹) | Deposit Mode | Narration |
|---|---|---|---|---|---|
| 1-Apr | NEFT-901 | Deepak Creation | 31,500 | Bank Current A/c | Being payment received agst bill # 101 |
| 1-Apr | CHQ-40401 | Deepak Creation | 1,55,000 | Bank Current A/c | Being full settlement agst bill # 102 |
| 2-Apr | Cash | Metro Retail Hub | 42,000 | Cash in Hand | Being cash collection agst bill # 105 |
| 3-Apr | NEFT-884 | Metro Retail Hub | 50,000 | Bank Current A/c | Being part payment agst bill # 106 |
| 5-Apr | UPI-110 | Rajesh & Sons | 18,500 | Bank Current A/c | Being receipt against bill # 108 |
| 6-Apr | Cash | Commission Received | 7,500 | Cash in Hand | Being commercial brokerage received |
| 8-Apr | CHQ-6602 | Anand Traders | 64,000 | Bank Current A/c | Being advance payment for upcoming order |
| 10-Apr | NEFT-303 | Interest on FD | 12,400 | Bank Current A/c | Being quarterly fixed deposit interest credited |
🔍 Checking Effect & Report Verification in TallyPrime:
Navigation Path:
Gateway of Tally → Display More Reports → Statements of Accounts → Statistics → Receipt
(Shortcut: Press Alt + G → Type 'Statistics' → Drill down into voucher type)
Audit Checkpoint: Check total receipt voucher count: 8 entries. Verify Cash balance increases by ₹49,500 and Bank balance increases by ₹3,31,400.
🟢 Level 1 – Basic Knowledge & Mechanics (5 Questions)
Q1: Which key is pressed to open the Receipt voucher in TallyPrime?
Standard Solution & Accounting Treatment:
Press F6.
Press F6.
Q2: What is the difference between Single Entry and Double Entry mode in Receipt vouchers?
Standard Solution & Accounting Treatment:
In Single Entry mode, the Account field specifies the destination Cash/Bank, and particulars list credited accounts. In Double Entry mode, explicit Dr and Cr lines are used.
In Single Entry mode, the Account field specifies the destination Cash/Bank, and particulars list credited accounts. In Double Entry mode, explicit Dr and Cr lines are used.
Q3: When a customer pays ₹20,000 by cheque, which account is debited?
Standard Solution & Accounting Treatment:
Bank Account is debited (Asset increases).
Bank Account is debited (Asset increases).
Q4: What bill allocation method should be selected when collecting payment against an unpaid sales invoice?
Standard Solution & Accounting Treatment:
Agst Ref (Against Reference), then select the specific pending bill number.
Agst Ref (Against Reference), then select the specific pending bill number.
Q5: Can a Receipt voucher record revenue without a customer name?
Standard Solution & Accounting Treatment:
Yes, for direct cash revenues like Cash Sales, Scrap Sales, or Commission Received.
Yes, for direct cash revenues like Cash Sales, Scrap Sales, or Commission Received.
🟡 Level 2 – Intermediate Practical Voucher Problems (5 Questions)
Q1: A customer pays ₹48,500 in full settlement of a ₹50,000 invoice via NEFT. Record the entry in F6.
Standard Solution & Accounting Treatment:
Credit: Customer A/c ₹50,000 (Agst Ref) | Debit: Bank A/c ₹48,500 | Debit: Discount Allowed A/c ₹1,500.
Credit: Customer A/c ₹50,000 (Agst Ref) | Debit: Bank A/c ₹48,500 | Debit: Discount Allowed A/c ₹1,500.
Q2: Proprietor introduces additional capital of ₹2,00,000 via cheque. Record in Receipt voucher.
Standard Solution & Accounting Treatment:
Gateway of Tally → Vouchers → F6 Receipt → Credit: Capital A/c ₹2,00,000 → Debit: Bank A/c ₹2,00,000.
Gateway of Tally → Vouchers → F6 Receipt → Credit: Capital A/c ₹2,00,000 → Debit: Bank A/c ₹2,00,000.
Q3: Customer gives ₹30,000 token money before goods are invoiced. How is this recorded?
Standard Solution & Accounting Treatment:
F6 Receipt → Credit Customer A/c → Select Bill-wise type: 'Advance' → Enter Advance Ref # ADV/01 → Debit Bank A/c.
F6 Receipt → Credit Customer A/c → Select Bill-wise type: 'Advance' → Enter Advance Ref # ADV/01 → Debit Bank A/c.
Q4: A bad debt of ₹12,000 written off last year is unexpectedly recovered in cash. Pass the entry.
Standard Solution & Accounting Treatment:
F6 Receipt → Credit: Bad Debts Recovered A/c ₹12,000 (Indirect Income) → Debit: Cash in Hand ₹12,000. Do not credit customer.
F6 Receipt → Credit: Bad Debts Recovered A/c ₹12,000 (Indirect Income) → Debit: Cash in Hand ₹12,000. Do not credit customer.
Q5: How do you record post-dated cheques received from customers in Receipt voucher?
Standard Solution & Accounting Treatment:
In F6 Receipt screen, press Ctrl+T to mark the voucher as 'Post-Dated'. Enter instrument date.
In F6 Receipt screen, press Ctrl+T to mark the voucher as 'Post-Dated'. Enter instrument date.
🔴 Level 3 – Job & Industry Audit Scenarios (5 Questions)
Q1: Customer deposits ₹1,00,000 directly into company bank account, but your accounts team fails to log it until bank reconciliation. What is the impact?
Standard Solution & Accounting Treatment:
Cash book bank balance remains understated by ₹1,00,000; customer's outstanding balance remains falsely shown as unpaid; customer may be wrongfully denied further credit.
Cash book bank balance remains understated by ₹1,00,000; customer's outstanding balance remains falsely shown as unpaid; customer may be wrongfully denied further credit.
Q2: Customer pays an invoice in US Dollars ($2,000) when booking rate was $1 = ₹82, but bank realizes at $1 = ₹84. How do you record it?
Standard Solution & Accounting Treatment:
Customer credit is settled at original ₹1,64,000 ($2,000 × ₹82); Bank debit receives ₹1,68,000; Credit 'Forex Gain A/c' for ₹4,000 difference.
Customer credit is settled at original ₹1,64,000 ($2,000 × ₹82); Bank debit receives ₹1,68,000; Credit 'Forex Gain A/c' for ₹4,000 difference.
Q3: How do you configure voucher numbering for Receipt vouchers in TallyPrime?
Standard Solution & Accounting Treatment:
Gateway of Tally → Alter → Voucher Type → Receipt → Method of Voucher Numbering: Automatic → Set 'Use Advanced Configuration' to Yes to set prefix, suffix, and width.
Gateway of Tally → Alter → Voucher Type → Receipt → Method of Voucher Numbering: Automatic → Set 'Use Advanced Configuration' to Yes to set prefix, suffix, and width.
Q4: Can a Receipt voucher contain multiple debit accounts in Double Entry mode?
Standard Solution & Accounting Treatment:
Yes, e.g. receiving a settlement partly in Cash and partly via Bank NEFT with discount allowed.
Yes, e.g. receiving a settlement partly in Cash and partly via Bank NEFT with discount allowed.
Q5: How do you view all customer receipts for the current month?
Standard Solution & Accounting Treatment:
Gateway of Tally → Display More Reports → Account Books → Receipt Register → Select Month.
Gateway of Tally → Display More Reports → Account Books → Receipt Register → Select Month.
⚡ Industry Challenge Scenarios (2 Complex Cases)
Challenge 1: Customer transfers ₹2,50,000: ₹1,20,000 settles Bill # 44, ₹80,000 settles Bill # 49, and ₹50,000 is an advance for next month's order. Show the complete bill-wise allocation table.
Detailed Professional Solution:
Credit Customer ₹2,50,000 split as: 1. Agst Ref # 44: ₹1,20,000; 2. Agst Ref # 49: ₹80,000; 3. Advance Ref # ADV-99: ₹50,000. Debit Bank Current A/c: ₹2,50,000.
Credit Customer ₹2,50,000 split as: 1. Agst Ref # 44: ₹1,20,000; 2. Agst Ref # 49: ₹80,000; 3. Advance Ref # ADV-99: ₹50,000. Debit Bank Current A/c: ₹2,50,000.
Challenge 2: A client pays ₹72,000 net after deducting 10% TDS on an ₹80,000 service invoice. How is the receipt recorded?
Detailed Professional Solution:
Debit: Bank A/c ₹72,000 | Debit: TDS Receivable A/c ₹8,000 (Current Asset) | Credit: Customer A/c ₹80,000 (Agst Ref).
Debit: Bank A/c ₹72,000 | Debit: TDS Receivable A/c ₹8,000 (Current Asset) | Credit: Customer A/c ₹80,000 (Agst Ref).
11. Practical Company Simulation Scenario
🏢 Company Case Study: Sharma Enterprises Pvt. Ltd.
Financial Year: 01-Apr-2026 to 31-Mar-2027 | Location: Delhi (State Code: 07)
Starting Balances: Cash in Hand ₹75,000 | State Bank of India ₹3,50,000 | Capital ₹5,00,000 | Anil InfoTech (Creditor) ₹1,27,500 | Deepak Creation (Debtor) ₹1,55,000
Dated Transaction Schedule for TallyPrime:
- 01-Apr-2026: Settle pending payment to Anil InfoTech of ₹1,27,500 against Bill # P-106 via SBI Bank cheque # 500101.
- 02-Apr-2026: Collect ₹1,55,000 from Deepak Creation against Bill # 102 deposited directly into SBI Current Account.
- 04-Apr-2026: Execute transaction for Receipt Voucher (F6) valued at ₹45,000.
- 07-Apr-2026: Paid monthly shop rent ₹25,000 by cheque and stationery ₹2,400 in cash.
- 10-Apr-2026: Audit voucher postings in Day Book and confirm that no entries remain unallocated.
12. Expected Reports & Verification Keys
| Voucher Type | Debit Account | Credit Account | Amount (₹) | Audit Verification Key |
|---|---|---|---|---|
| F5 / F6 / F7 | Target Expense / Asset A/c | Bank / Cash / Creditor | ₹45,000.00 | Reflected in Day Book & Statistics register |
13. Common Mistakes & How to Avoid Them
❌ WRONG: Executing Receipt Voucher (F6) under incorrect ledger group in TallyPrime
✅ CORRECT: Verify group classification in Chart of Accounts before recording entry
❌ WRONG: Omitting narration and source document reference numbers
✅ CORRECT: Always input invoice, challan, or cheque numbers in the narration field
❌ WRONG: Failing to select bill-wise reference details for debtor/creditor entries
✅ CORRECT: Always allocate against specific bill numbers to avoid 'On Account' ambiguity
❌ WRONG: Recording transactions without verifying applicable GST/TDS rates
✅ CORRECT: Confirm tax rates against latest CBIC notifications or party PAN status
❌ WRONG: Bypassing bank date allocation during reconciliation
✅ CORRECT: Input actual date from bank passbook statement to preserve BRS accuracy
14. Job-Oriented Interview Questions & Answers
Basic Interview Questions
1. What is the role of Receipt Voucher (F6) in financial accounting? ▾
2. Which menu in TallyPrime provides access to Receipt Voucher (F6)? ▾
3. Why is accurate source documentation mandatory for this topic? ▾
4. How does TallyPrime prevent unbalanced entries here? ▾
5. What is the consequence of selecting the wrong ledger group? ▾
Practical Interview Questions
1. Explain the step-by-step Tally procedure to configure Receipt Voucher (F6). ▾
2. How do you verify that Receipt Voucher (F6) has been correctly posted? ▾
3. Which shortcut key is most vital when executing this task? ▾
4. How do statutory taxes integrate with Receipt Voucher (F6)? ▾
5. What report is reviewed by management to inspect this area? ▾
Scenario-Based Interview Questions
1. Your auditor notices a mismatch in Receipt Voucher (F6) during year-end finalization. How do you resolve it? ▾
2. A client requests an instant statement for Receipt Voucher (F6). How do you generate it? ▾
3. An entry for Receipt Voucher (F6) was recorded with the wrong date. How do you correct it? ▾
15. Examination & Knowledge Assessment
16. Quick Revision & Key Takeaways
⚡ Essential Points to Remember:
- Core Concept: Receipt Voucher (F6) is an essential component of Recording & Maintaining Accounting Transactions, providing structured operational procedures to ensure commercial compliance and financial clarity.
- Accounting Law: Every transaction impacts at least two accounts in opposite directions (Dr = Cr).
- Master Navigation: Gateway of Tally → Vouchers or Masters → Save with
Ctrl + A. - Audit Verification: Always cross-reference Day Book postings against physical source bills.
- Compliance Focus: Adhere strictly to Indian Accounting Standards and GST/TDS provisions.
💡 Golden Takeaway: Always audit your entries before closing the day. Accurate bookkeeping today prevents severe audit and tax liabilities tomorrow!
17. Calculation Formulas & Logic
📐 Applicable Formula:
Financial Equilibrium: Total Debits (Dr) = Total Credits (Cr) | Net Value = Gross Amount - Discounts + Applicable Taxes
18. Practical Execution Checklist
Daily Practical Task Milestones (Saved in Browser)
0 / 5 Completed